At the time of your donation, you provide us with certain personal data. The Hôpitaux Robert Schuman Foundation (hereafter “we” or “us“), in its capacity as data controller, attaches the utmost importance to respecting your privacy and agrees to process your personal data in accordance with applicable legislation and, in particular, the General Data Protection Regulation (GDPR). This notice is intended to inform you of the use made of your personal data, as well as the rights that you hold.
Purposes of data collection and legal bases of processing
We collect and process your personal data for the purposes listed in the following table:
| Purpose(s) | Legal basis(es) |
|---|---|
| Collection and administration of donations | Execution of the donation contract |
| Sending a letter of thanks/tax certificate | Legal obligation |
| Donor relationship management | Legitimate interests of the foundation |
Type of data collected
The data collected is mainly:
- identification data (last name, first name, title);
- contact data (email addresses, postal address);
- bank details;
- the amount of the gift;
- the date of the gift.
The recipients of the gifts
Your data is treated confidentially and is only shared with third parties when necessary and in accordance with the law. These third parties may include the competent authorities and administrations or our service providers, in particular in the context of IT outsourcing. In the latter case, we ensure that your data remains in the European Union or countries offering a similar level of protection.
When you have made a donation on behalf of someone, that person’s family members may receive information about your donation.
Duration of data retention
The data is kept for the period necessary to achieve the purposes for which it was collected and, at most, for 10 years.
Your rights
In accordance with law, you have the following rights:
- The right to information. We hope that this notice has answered your questions.
- The right to access your data free of charge.
- The right to correct your data when it is erroneous or outdated.
- The right to withdraw your consent at any time.
- The right to file a complaint with the Commission nationale pour la protection des données (CNPD) (National Commission for Data Protection) if you believe that the processing of your data does not comply with the law.
In certain cases and under the conditions set by law, you also have the following rights:
- The right to request deletion of your data.
- The right to request limitation of the processing of your data.
- The right to object to the processing of your data for legitimate reasons.
You can unsubscribe from our newsletters at any time, using the unsubscribe link in each newsletter.
- The right to portability of the data you have provided to us (i.e. the right to receive your personal data on a machine-readable medium), to the extent technically possible.
Contact
For any questions regarding the processing of your data or to exercise your rights, you can contact us:
- By email: dpo@fhrs.lu
- By the postal service: 44 Rue d’Anvers, L-1130 Luxembourg
In order to comply as closely as possible with regulations in effect, we agree to update this information notice whenever necessary.